Lowongan Kerja Sekretariat ASEAN 2010

THE ASEAN SECRETARIAT
INVITES INDONESIAN CITIZENS OR ASEAN NATIONALS WITH
PERMANENT RESIDENT STATUS IN INDONESIA TO APPLY FOR THE
FOLLOWING VACANCY
TECHNICAL OFFICER TRAVEL

Background:
The Association of Southeast Asian Nations (ASEAN) Secretariat is the nerve centre of ASEAN, a regional inter-governmental organisation founded in 1967, to promote peace and stability, sustained economic growth, shared prosperity and social progress. It comprises the ten countries of Southeast Asia. The entry into force of the ASEAN Charter on 15 December 2008 had provided new impetus to ASEAN’s integration efforts by establishing a legal and institutional framework required to achieve the ASEAN Community by 2015. This includes the newly approved organisational structure of the ASEAN Secretariat that is aligned to the requirements of the Charter and the three Blueprints of the ASEAN Political-Security Community (APSC), the ASEAN Economic Community (AEC), and the ASEAN Socio- Cultural Community (ASCC). The ASEAN Secretariat is therefore well positioned toprovide the necessary functions required to effectively support the community building process under the Charter and the Blueprints.

Currently, the ASEAN Secretariat is looking for a suitable candidate to fill the vacancy of Technical Officer (TO) Travel, who will work under the direct guidance of the Senior Officer Administration. The incumbent will assist to manage and coordinate all travel booking requests, monitor air ticket payment and flow of invoices and other travel administrative matters.

Technical Officer Travel

Duties and Responsibilities:
1. Manage all travel booking requests:
• Manage all travel requests and allocating to implants travel staff.
• Provide the itinerary and issue air ticket.
• Ensure airfare & schedule given by travel agent is based on the ASEAN Secretariat rules.
2. Monitor air ticket payment and flow of invoices:
• Cross check invoices given by travel agent.
• Submit invoices to the respective Division.
• Ensure payment schedule.
3. Carry out administrative procedures:
• Compile travel authorization, home leave memorandum and copy of bank transfer.
• Monitor refund process.
• Ensure credit note is being issued once refund process is done.
• Perform other relevant duties as assigned by the Assistant Director, Senior Officer and/or higher authorities of the ASEAN Secretariat.

Requirements:

* Minimum bachelor degree from related discipline with a minimum five (3) years relevant work experience in travel planning, coordination and ticketing in a multinational corporation or an international organisation.
* Ability to operate on-line travel reservation system, such as the Galileo Reservation System.
* Demonstrated ability to plan and organise tasks and work flows, with proven ability for accuracy under pressure and adherence to deadlines.
* Very good oral and written communication skills and strong interpersonal skills, including experience in cross-cultural environment and international settings.
* Demonstrated ability to develop and maintain sound working relationships with stakeholders.
* Demonstrated commitment to collaborative work practices.
* Competency in computer skills with adequate knowledge of Microsoft Office and Outlook where relevant to the position.
* Sound command of English, written and spoken.

General qualifications:

Computer literacy and proficiency in the use of Microsoft Office tools; ability to multitask, work long and irregular hours, and perform tasks outside the usual job scope; and ability to function effectively, independently and as part of a team.

Remuneration and Benefits:
Successful candidate will be offered the post with a probation period of six months and monthly salary starting from IDR 5,000,000. There are other applicable benefits which include monthly transportation allowance, outpatient medical reimbursement, hospitalization insurance, and an annual bonus of a month’s basic salary. Upon completion of the probationary period, the candidate will be confirmed on an initial up to three-year contract, inclusive of the six-month probationary period.

How to apply:
Send your application highlighting your suitability and potential contribution to the position together with a detailed CV, including a recent passport-sized photograph and certified true copies of educational certificates obtained, and completed Employment Application Form, which can be downloaded at
the bottom of this announcement, to:

the HRD, Admin, Protocol & Conference Services Division,
ASEAN Secretariat, 70A Jalan Sisingamangaraja, Jakarta 12110.

You can also email your application to:

hr-asean@asean.org

Please indicate on the subject heading: Application for Secretary.
Application papers should reach the ASEAN Secretariat by 11 April 2010.
The Selection Committee’s decision is final and only shortlisted candidates will be notified.

Application Form

Source

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